Pentagon Jersey Wholesale ltd is committed to protecting your privacy. This Privacy Policy explains our data processing practices and your options regarding the ways in which your personal data (if any) is used. If you have any requests concerning your personal information (if any) or any queries with regard to our processing please contact us at data@Pentagon.je for the attention of the ‘Head of Data.’
Who we collect information from and the information we collect
Pentagon collects personal information provided directly from the following data sources:
• Website and Email Users;
• Individual prospective customers & customers;
• Representatives of our prospective customers & customers Personal data means any information about an individual from which that person can be identified. We will collect, store, and use the following categories of personal information about you:
• Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses.
We collect personal information about you directly from you when you contract to purchase our goods and services or where you register and express interest in receiving information about such matters from us. We may also collect additional information from third parties where applicable to the products we are supplying to you. We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
• Where we need to perform the contract we have entered into with you.
• Where we need to comply with a legal obligation. • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where you have given your express consent.
We may collect additional information in connection with your participation in any promotions or competitions offered by us and information you provide when giving us feedback or completing profile forms. We also monitor customer traffic patterns and site use which enables us to improve the service we provide. Please note that it is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your contractual relationship with us or once you have registered to receive information about our products and services.
Customers of Pentagon’s Customers
We may collect, store and process Personal Information of customers of Pentagon’s customers, solely on our customer’s behalf and at their direction. For such purposes, we
serve as and shall be considered as a "processor" and not as a "controller" of such personal information. The Pentagon customers shall be considered as the "controllers" of such Personal Information and are responsible for complying with all laws and regulations that may apply to the collection, use and control of such Personal Information. Pentagon customers who use our services in this way are responsible for obtaining any consents, permissions and for providing any fair processing notices required for the collection and usage of such information.
Children
We are concerned about the safety of children when they use the internet, and will never knowingly collect Personal Information from minors (children under 16 years of age, or any other age defined under applicable law). If we become aware that a minor is attempting to or has submitted Personal Information, we will notify the user that we may not accept his or her Personal Information. We will then remove any such Personal Information from our records.
We collect Personal and Aggregate Information
We collect two-types of information from you: "Personal Information" (anything which identifies you as an individual, either on its own or by reference to other information) and "Aggregate Information" (non-personally identifiable and anonymous data). On our Site, Personal Information (such as your name, address, telephone number and/or email address) is collected when you voluntarily submit it to us, such as during a request for product information or a general enquiry. Other information that may also constitute Personal Information (such as your browser type, operating system, IP address, domain name, number of times you visited our website, dates you visited our website, and the amount of time you spent viewing the website) may be collected via cookies and other tracking technologies (such as transparent GIF files). Aggregate Information (such as how many times visitors log onto our website) may also be collected. Outside of our website, Personal Information may also be collected directly by us or by our representative when you enter into a contract with us or contact us to make enquiries or complaints via telephone, email or by post. We may collect your business contact details and information about your profession or your employees, as well as information about you if you attend meetings, events or conferences that we organise.
What legal basis we have for collecting and using your personal information
Where relevant under applicable law, the use of your Personal Information will be justified by at least a condition for processing. In the majority of cases this condition will be that:
• You have provided your consent to us using the Personal Information in that way for example where you provide us with consent to send you marketing communication about our products and services;
• Our use of your Personal Information is in our legitimate interest as a commercial organisation (for example we use cookies to track information about how our website is used in order to continually improve its layout based on how you and other users interact with its content); and to personalise it to the user (for example, by showing content which is relevant to your geographical location), provided it is conducted at all times in a way that is proportionate, and that respects your privacy rights;
• Our use of your Personal Information is necessary to perform a contract or take steps to enter into a contract with you (for example, to manage your account); and/or
• Our use of your Personal Information is necessary to comply with a relevant legal or regulatory obligation that we have. Some of the obligations including making reports to tax authorities or law enforcement agencies.
The Purpose for which we use your Personal Information
We will keep your personal data secure and only store it for as long as necessary and only for the purpose of providing services associated with the supply of goods and services sold by Pentagon including for the purposes of satisfying any legal accounting or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. Your Personal Information will not be used for any other purpose than provided by this Notice. We will use the information you supply:
To answer your specific enquiry or respond to your complaints. For example if you contact us with a technical question, we will use your contact information and technical information to resolve the issue;
• To administer and enhance our website;
• For your greater business purposes, such as the administration of your customer account, to invite you to events, deal with your queries or for marketing or sales purposes;
• In connection with a proposed or actual sale, merger or transfer of all or a portion of a business or division;
• To satisfy legal or regulatory requirements;
• As otherwise described in this notice; and
• At your option, to send you additional marketing materials relating to Pentagon products and services.
Direct Marketing
We would like to use your Personal Information to provide you with information about products and services which we think may be of interest to you or your employer. We will only send you such materials by email and/or contact you by telephone if, when you are presented with the option at various points on our Site or during our contact with you, you gave us your prior express consent to receive such communications ("opt in"). In case you have not given your opt in consent to be contacted by Pentagon, your Personal Information (only to the extent that is absolutely required) will be retained on a "do not contact" list. We may occasionally share data on Social Media (e.g. Twitter), Websites and Internet celebrating our shared successes and projects in order to promote our products and services. In these circumstances, we would only share the minimum amount of data needed to celebrate the success and thus promote the Pentagon brand, the Customers brand, and the location of the event. In connection with our offline activities, you may simply notify Pentagon that you wish to cease receiving additional information from Pentagon ("opt out"), and Pentagon will honour any such request. Your Personal Information will be stored by us only as long as you do not change your mind to receive such materials from Pentagon, with the exception of those Personal Information which is required to avoid contacting you in the future for marketing purposes. We will provide you with the option to opt-out of marketing communications by following the "opt out" procedure below.
How we use information collected through Cookies and other Tracking technologies
A cookie is a small text file that is downloaded to your computer when visiting a website. It allows that website to recognise your computer when you return, enabling it to display personalized settings and other user preferences. Cookies also help websites improve the relevance of the advertising you see online. Other tracking technologies (including "web beacons" and "transparent GIF files") are technical mechanisms that enable our service
providers to gather information on your responses to our advertisements, emails and other online marketing materials. You will be given the opportunity to accept or reject the use of cookies on the Site in a popup box when you first access the Site. You may choose not to accept the cookie, however, this may restrict the services that you can access on the Site as well as the overall performance of the Site.
Type of cookies used on the Site
We use several different types of cookies. In particular, we use: strictly necessary cookies which allow certain fundamental features of the Site to work; functionality cookies, which allow us to remember choices you make (for example, your cookie preference); and performance cookies, which monitor usage of the Site. We also use third party cookies – these are cookies that are set by a third part website rather than by us. Some of the cookies are session cookies which are temporary and allow us to link your actions during a single use of the Site. These are deleted at the end of your browsing session. Others are persistent cookies which remain on your device for the period of tie specified in the cookie. These cookies help us to identify you as a unique user (by storing a randomly generated number).
Control your cookie settings
Please be aware that some of our services will not function if your browser does not accept cookies. However, you can allow cookies from specific websites by making them "trusted websites" in your internet browser. The following links may assist you in managing your cookies settings, or you can use the ‘Help" option in your internet browser for more details:
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